Include Alternative Contact Information

There may be times when the recipient of your E-Mail might want to reply or discuss something over phone or some other medium. Make it a point to include any alternate way of reaching you in your signature.

Using a Signature File

You may attach a signature file to every outgoing message you send. , usually containing contact details and other relevant information. If you are in business you should almost certainly use an email signature in your communications. It is a great way to draw attention to products or services you offer, and you are making yourself easier to contact as well. Other uses for an email signature include:

• confidentiality statements
• drawing attention to web site addresses
• promoting something
• adding other contact details such as telephone or fax no.